Presenters Frequently Asked Questions

     Abstracts(Short and Extended)
     Presentation Information

Abstracts (top)

1. Short 200-word abstract.

1. What is the short 200-word abstract that I submitted during registration used for?
   This abstract is used to determine whether the presentation will be placed in the oral/poster session, and in which session to place your presentation. Additionally, this abstract will be printed in a book, as well as uploaded onto the web, prior to the workshop.
    
2. Why do I need to select a topic for my presentation?
   This is going to help us make appropriate decisions on the placement of your presentation.
    
3. Will this abstract be posted or printed?
   The short abstract will be posted on the web prior to the conference, and will be printed in a book you will receive at the workshop. If you DO NOT want your short abstract printed or posted on the web, please inform us when you register by clicking "Do Not Publish" on the submission form.
    
4. If I make changes to this abstract, do I have to resubmit it?
   Since we may very well print or post this abstract, please re-submit if you make changes. Any changes AFTER Jun 1, 2012, will not be used in any printed material.
    
5. When must I submit my short abstract?
   Please submit your short abstract NO later than April 30, 2012.
    
6. How must I submit my short abstract?
   Please submit your short abstracts online at the time you register for the workshop.
    
7. If the name of my abstract or the author list changes, do I have to update my registration information?
   YES, as this information will be used to generate the program for the workshop. Any changes AFTER Jun 1, 2012, will not be used in any printed material.
    
8. Can I get a copy of all the short abstracts submitted?

Yes, we will print all the short abstracts and hand them out at the WRF Workshop.
 

2. Extended abstract - Participants with accepted presentations can upload their extended abstracts.  Once you have uploaded your abstract please proceed to the payment page and click the "Finish Registration" button.  If you do not do this, your abstract will not be uploaded correctly.
 

1. Length of the abstract.
   Please keep the abstract to about 4 pages.  It should be smaller than 10 MBs.  If it's too big, then you can send it to wrfhelp@ucar.edu.
    
2. Style and layout of the paper.
   The style of the paper should conform to the standard of conference papers submitted to the American Meteorological Society (e.g. two-column page layout, single-spaced and at least 9pt letter size). The manuscript should include your name, affiliation and e-mail address. An electronic preprint volume will be made available on the web.
    
3. Can I use color in my abstract?
   Yes. You may use color.
    
4. When must I submit my extended abstract?
   Please submit your extended abstract NO later than June 8, 2012.
    
5. How must I submit my abstract?
   Extended abstracts in PDF format can be uploaded via the registration page. You will need the login and password you created during registration. If you have forgotten it, you can retrieve it from a link at that location. If you have difficulty you may also email your abstract to wrfhelp@ucar.edu.
    
6. In what format must I submit the abstract?
   Please send your abstract in pdf format.
    
7. What if I made a change to this paper?
   Please resubmit your paper, as mentioned (2 bullets) above. The most current copy will be used.
    
8. What if I do not want my paper to be posted on the web?
   Please inform us when you register by checking "Do Not Publish" on the submission form.

3. Will a preprint be generated?

A hard-copy of short abstracts will be provided at the workshop. All presentations will be made available on the web after the workshop (with author's permission).
 

4. Poster Presenters

1. The size of the poster boards is 4x4 feet.
    
2. We have a poster viewing session during the workshop. All posters have been divided into the main workshop topics and will be displayed in these main categories to ensure easy viewing and discussions.
    
3. We would like to encourage all poster presenters to provide us with an electronic version of their posters (or a short ppt file describing the poster), so this can be posted on the web before the workshop.
    
4. Due to limited spacing and large numbers of posters, we would appreciate you informing us ahead of time should you decide not to participant in the poster session.

Presentation (top)

1. Can I generate my slideshow on a Mac?
   Yes.
    
2. Can I use my own computer?
   No. In order to stay on time during the workshop, we cannot change computers in the middle of a session.
    
3. Can I use avi files?
   Yes, please ensure that they will work, once downloaded on a different computer.
    
4. How do I get my slide show on the central computer?
   You can:
1. Bring your slideshow on a memory stick; flash drive; zip drive, or CD.
2. Or send it to wrfhelp@ucar.edu prior to the workshop.  Please make the subject line “Workshop Slideshow”.